Colart is one of the largest art supply companies in the world, featuring world renounced brands such as Liquitex, Winsor & Newton, and Snazaroo, among others. Colart is a true global company, with operations and manufacturing across the world, including China and across Europe, including the headquarters in London, United Kingdom. The North American business for Colart is the largest market globally, encompassing approximately $88 Million in gross sales on an annual basis.
The Accounts Payable Analyst shall be responsible for providing financial, administrative, and clerical services to the Finance Department in order to ensure effective, efficient, and accurate financial and administrative operations.
The Accounts Payable Analyst shall be accountable to, and supervised by, the Financial Controller – North America.
Key Accountabilities:
• Perform the day-to-day processing of accounts payable transactions with minimal supervision
• Provide direct support to the Financial Controller
• Receive, verify, and code all invoices
• Confirm appropriate approvals before payment of invoices
• Match invoices to stock and non-stock purchase order receipts
• Verify that transactions comply with policies and procedures
• Prepare vendor payment files
• Maintain and update supplier master files
• Ensure confidentiality and security of all documents and files
• Work closely with the purchasing departments on reconciliation of invoices and purchase orders
• Answer supplier inquiries and resolve issues in a timely fashion
• Process some journal entries and perform accounting duties such as account maintenance and reconcile book of accounts.
• Maintain 1099 data and supplier W9 records
• Organize and maintain all supplier invoice records electronically
• Monitor bank accounts for cash outflows and ensure transactions are recorded
• Perform bank reconciliations and maintain daily cash files
• Confirm banking details with suppliers
• Manage accounts payable aging and ensure timely payments in line with supplier terms and conditions
• Coordinate the monthly accounts payable financial close
• Perform a search for unrecorded liabilities at year-end
• Assist in other projects as needed
• Ad hoc tasks as required to support team
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time or without notice.
KPIs
1. Aged payables are kept to a minimum
2. Prompt resolution of vendor queries
3. No backlog of payables allocation and other key tasks
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we will be sourcing this role directly;
and therefore ask that you do not approach us.